Trigger Payments screen - Breakdown

Screen

Fields

TABLE: Trigger Payments - columns and description
Column Description

Report Type

Values are Periodic or Non-Periodic.

Payment Period

Is displayed in 'date from - date to' format. For example, 01/01/2020-31/01/2020.

Payment Amount ($ ex GST)

Dollars are displayed along with the view payment amount split icon icon.

Click view payment amount split icon to display the Payment Amount Split dialog box.

Payment Id

Is associated with the payment and becomes active when the payment is due (i.e. it is in the current or prior financial year).

The P2i Contract Officer clicks the link to recommend a payment.

Reports

Displays all reports associated with the Payment Period.

The report name becomes a clickable hyperlink when the report is submitted to the department. The report details (read only) screen displays.

Client Management Data reports are not submitted via P2i. The P2i Contract Officer ticks the box to indicate the report, collated from the corresponding system, has been received.

TABLE: Reports - values and description
Report Description

AFS

Annual Financial Statement

Refer to:

FA

General or Special Purpose Financial Acquittal

Refer to:

MS

Milestone

Refer to:

OO

One-off

Refer to:

PBA

Performance Based Acquittal.

Refer to:

ARC

Client Management Data - Advice Referrals and Case Management

SHS

Client Management Data - Specialist Homelessness Services

YSCIS

Client Management Data - Youth Support Client Information System

Workflow Status

The current status of the Payment Id and becomes active after the payment has been recommended.

Tip Click the Workflow Status to display the stages of the payment's workflow and comments which may have been entered at that workflow stage.

TABLE: Workflow Status - values and description
Payment Status Description

Recommended

A P2i Contract Officer clicks Recommend or Pay - Exception.

The P2i Contract Manager is notified.

Refer to Assess reports and recommend payment.

Determined : Agreed

A P2i Contract Manager approves a non Full Payment recommendation (i.e. Partial Payment or No Payment).

The P2i Payment Allocation Officer and P2i Budget Officer are notified.

Refer to Decision outcome - Partial payment requiring PAT adjustment.

Determined : Payment adjusted

The Payment Allocation Officer completes the PAT adjustment.

The P2i Contract Manager is notified.

Refer to Adjust PAT for a partial payment.

Determined : Released

A P2i Contract Manager releases payment. No further actions required.

Refer to Decision outcome - Full payment (release payment) and Decision outcome - Partial payment (release payment).

Rejected

A P2i Contract Manager rejects a payment recommendation.

The P2i Contract Officer is notified.

Refer to Decision outcome - Reject recommendation.

Escalated

A P2i Contract Manager escalates a payment recommendation. The P2i Director is notified.

Refer to Decision outcome - Escalate recommendation.

A P2i Director escalates a payment recommendation. The P2i Senior Director is notified.

Refer to Action an escalated payment recommendation.

Escalation : Approved

The P2i Contract Manager is notified when the payment recommendation escalation is approved by either:

  • a P2i Director

  • a P2i Senior Director.

Refer to Action an escalated payment recommendation

Escalation : Rejected

The P2i Contract Manager is notified when the payment recommendation escalation is rejected by either:

  • a P2i Director

  • a P2i Senior Director.

Refer to Action an escalated payment recommendation

Assigned

The column displays who the action has been assigned to.

Actions

The column includes all actions available to the assignee.

The only available action to a P2i Contract Officer is Split Payments.

Refer to Split a payment.